Data Sharing

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Sharing data across education and Medicaid agencies can greatly enhance state and local decision-making related to student health. Linking student attendance data with health data, for example, can provide a valuable tool for identifying and developing solutions to chronic absenteeism. However, understanding and effectively navigating each sector’s respective privacy laws–HIPAA and FERPA–can sometimes act as a barrier to effective collaboration. Many states and localities have developed strategies for successfully overcoming these challenges to allow data sharing across agencies.

Featured Resources

resources Exchanging Information and Data Between Schools and Health Providers in Colorado: Quick Reference Chart to Confidentiality Laws

Under a Healthy Students, Promising Futures technical assistance contract, Rebecca Gudeman from the National Center for Youth Law developed this tool (Appendix C) to support efforts to share school health information and data for the HSPF state team in Colorado.

Also see:
Main Tool: Legal Guide to School Health Information and Data Sharing in Colorado
Appendix B: A Quick Reference Chart to Confidentiality Laws

resources Legal Guide to School Health Information and Data Sharing in Colorado

Under a Healthy Students, Promising Futures technical assistance contract, Rebecca Gudeman from the National Center for Youth Law developed this tool to support efforts to share school health information and data for the HSPF state team in Colorado.

Also see:
Appendix B: Colorado Minor Consent and Confidentiality Laws
Appendix C: A Quick Reference Chart to Confidentiality Laws

resources Colorado Minor Consent and Confidentiality Laws

Under a Healthy Students, Promising Futures technical assistance contract, Rebecca Gudeman from the National Center for Youth Law developed this tool (Appendix B) to support efforts to share school health information and data for the HSPF state team in Colorado.

Also see:
Main Tool: Legal Guide to School Health Information and Data Sharing in Colorado
Appendix C: A Quick Reference Chart to Confidentiality Laws

resources A Legal Approach to Sharing Health & Education Data

Provides an overview of an innovative intergovernmental agreement between Chicago Department of Public Health and Chicago Public Schools that allows them to share their
data on an ongoing basis with a common vision of improving students’ well-being.

resources Sharing Data to Meet Student Health Needs in Washington D.C.

This blog post provides an overview of Washington DC's innovative data-sharing agreement that has improved coordination and delivery of services between the city's schools, the public health department and the Medicaid agency.

resources Overview of HIPAA and FERPA

This presentation provides and overview of the HIPAA and FERPA privacy rules, with a focus on efforts underway in Ohio to share data between Medicaid and the Department of Education.

resources HIPAA or FERPA? A Primer on School Health Information Sharing in Indiana
2016

This Primer provides an overview of HIPAA, FERPA, and state law. The goal is to provide sufficient information for health care providers and schools to be able to start important conversations with legal counsel about which law applies to their services.

resources DC: Bridging the Data Divide

This presentation provides an overview of the District of Columbia's data-sharing agreement between the schools, health department, and Medicaid to improve coordination and targeted outreach and service delivery.

resources U.S. Department of Health & Human Services FAQs re: FERPA and HIPAA

Directly links to FAQs regarding FERPA and HIPAA.